General Assistance & Departmental Support

• Preparation of incoming invoice entries (system: ENAIO)
• Administration and archiving of files (digital & physical): contract files and corporate records
• Coordination of signature processes with executive management
• Handling incoming and outgoing mail and courier services
• Maintaining and updating the internal departmental task list
• Requesting tourist tax information and forwarding to municipalities
• Business registrations and de-registrations
• Drafting store contracts (franchise & retail), including supplementary agreements
• Drafting other contracts, agreements, and terminations based on templates
• Support for cross-departmental projects (e.g. mail merges, data management)

Trademark Law

• Legalization of documents (via notary, district court, BVA Cologne, consulate)
• Coordination with notaries for preparation and execution of appointments
• Compilation and submission of trademark use evidence (including communication with Sales, Product & Marketing)
• Review of product names upon request from product departments and communication with Callaway

Contract Management – JW Group (independent responsibility)

• Receipt, scanning, deadline tracking, and archiving of contracts (digital and paper)
• Independent deadline management including communication with departments
• Monthly reporting of leasing contracts to Finance (under US-GAAP / ASC 842)
• Monitoring of task feedback and follow-up tracking

Contract Management – Retail (in addition to JW Group, independently managed)

• Monitoring ongoing contractual processes
• Liaison between Retail, Real Estate, and Finance
• Communication with landlords regarding contract exchanges, signatures, shipping/returns, scanning, and distribution
• Regular reporting on options, contract terms, etc.

Retail Lease Guarantees

• Supporting Finance in the application and exchange of lease guarantees
• Recovery and tracking of returned lease guarantees
• Coordination with landlords, Finance, and Retail
• Deadline and term monitoring, including the handling of active and expiring guarantees

• Exciting product environment and international setting within a responsible and sustainable company
  
• Flexible working arrangements
  
• Attractive employee discounts and company benefits
  
• Free water, coffee, and tea specialties
  
• Informal corporate culture and casual dress code
  
• Bike leasing – monthly subsidy for up to two leasing contracts
  
• EGYM – company fitness with access to over 7,000 gyms
  
• Team events and outdoor sports activities
  
• "Likeminded" – our partner for mental health and personal development
  
• Company languages: German and English – access to language courses
  
• Employee referral program